Naturally, publishers and editors-in-chief may be interested in feedback from their authors but sometimes find it difficult to organize this. Institutions may want to find out good and bad journals. Now, QOAM has developed a simple straightforward tool to invite groups of authors to review the journals they publishd in
What is needed are the ISSNs of journals to be evaluated, plus names and email addresses of authors you want to invite to do so. These data must be organized in an Excel file with three required columns: "eissn" (the ISSN the journal uses for its electronic version), "Author email address" and "Author name". (Multiple e-mail addresses per author can be used, separated by a semicolon or a comma, e.g.: firstname.lastname@example.org;email@example.com.)
Next, go to https://www.qoam.eu/score/bulkrequestscore. If you want to send the standard invitation mail, simply import the Excel file.
In case you want to send a customized mail, the button ‘Adapt invitation letter’ offers the option to adapt the invitation first.
Mind: (1) Don’t change the subject box, the message header and the text pieces starting with << and ending with >>. These parts will be customized automatically by the import file, (2) Don’t forget to insert your own email address.
After some time, depending on the length of the invitation list, a short result report pops up telling how many invitations have been sent plus a list of mails which have not been sent with a reason why. In general it concerns deficiencies in the mail addresses. After having repaired them you may resend those mails (but take care that you do not send again the ones that went OK).
The tab ‘Price information’ on the detail page of a journal refers to both the publication fee as listed on the web site of the journal and the discount an author may receive as a result of a deal or licence their institute has with a publisher. Publishers can have their list prices included in QOAM by providing an Excel sheet with three columns: eissn, url, text. ‘url’ links directly to the journal’s web page with price information, ‘text’ concerns an optional informative line.
A licence is an agreement of a university with a publisher about a discount on the publication fee of a journal for the employees of that university.
QOAM shows these discounts behind the tab ‘Price information’ on the detail page of the journal.
As a publisher or a licence manager, to have the discounts included please arrange the relevant data as instructed below and post it to firstname.lastname@example.org. Your data will be imported the other day. Alternatively, if you are a QOAM InstitutionAdmin you may use the function ‘Import licensed prices’ on the admin page of QOAM.
The main worksheet (first tab) is called ‘Universities’ and has two columns. One is ‘Domains’ with the top-level domain names of concerned universities (e.g. university1.nl or university2.ac.uk). The other one is called ‘Tabs’. It has the names of the other tabs, the so-called licence tabs. Usually these tabs have the name of a publisher (e.g. publisherA or, in case a publisher has more licences, publisherB1, publisherB2, etc.). It is possible to have several comma or semicolon separated tab names in one field.
Every licence tab has two columns. The first one is called ‘eISSN’ and has the ISSN numbers of the digital versions of the journals included in a specific licence. The second column is called ‘Text’ and nutshells the discount for that journal in the given licence, typically as follows, “Discount of xy% on publication fee. Please contact your library for more information.”
If a university has a licence, the name of the corresponding licence tab is coupled to that university by placing it behind the domain of that university in the main worksheet, either in a separate field or several comma or semicolon separated licence tabs in one field.
QOAM offers publishers the option to have a submission button for their journals included. The button is shown in a separate column in the main journal list. By clicking on it you are redirected to the submission page of the journal.
All a publisher, or an editor for that matter, has to do is sending an Excel file with two columns to the Contact box of QOAM. The first column is named “eissn” and has the ISSNs the publisher uses for the digital versions of their journals. The second column is headed “url” and has per ISSN the URL of the submission page of the journal. Mind: this URL must start with the domain name of the journal in order to avoid mischievous redirections.
A QOAMcorner is a journal collection in QOAM for a specific clientele. This could be an institute, a project team, a lab or even a temporary corner for a conference. A portfolio of journals subsidized by a specific funder is also an option. In fact, any selection of journals may constitute a corner in QOAM. QOAMcorners are created by libraries as a bespoke service to authors of their institution, but others may set up corners as well.
Next, go to QOAM’s main page and click the button ‘QOAMcorners’ and then ‘(Re)make QOAM corners’. (Make sure you are logged in in QOAM.) Submit your file there. That’s all. Your newly created corner is included in the ‘Browse QOAMcorners’ list under the button ‘QOAMcorners’. At the top of the QOAMcorner page you will be mentioned as the cornerAdmin, so that you may be contacted (only by people who are logged in themselves) for questions e.g. a request to update the journal list.
QOAM data can easily be mined via the QOAM API. Currently, the API is pretty basic. Only two request formats are available at the moment: all journals with their score information and all Journal Score Cards. Requests with more refined parameters may be developed when needed. Available formats are XML and JSON. A smart online JSON-Excel converter may be found here. A Wiki about the API is available at QOAM’s GitHUB page.